Hallamshire Historic Buildings   

Privacy notice


Hallamshire Historic Buildings take a proactive approach to user privacy and ensure the  necessary steps are taken to protect the privacy of its users in their use of this website,  through the course of their membership, volunteering or subscription to our events mailing list.

Personal information

Whilst using our website, software applications or services, you may be required to  provide personal information (name, address, email, account details, etc.). This will only  be stored with your consent, after which time we may use this information to administer our website, applications and  member databases. We will ensure that all personal information supplied is held securely in accordance with the General Data Protection Regulation (EU) 2016/679, as adopted into law of the United  Kingdom in the Data Protection Act 2018. Further, by providing telephone, email and address details, you consent to Hallamshire Historic Buildings contacting you using that method. You have the right at any time to request a copy of the personal information we  hold on you. Should you wish to receive a copy of this, or would like to be removed from our database, please contact us via our contact page.

How do we collect information?  

When you use our site to communicate with us, subscribe to services or sign up for  membership to certain groups you may choose to voluntarily give us certain information  – for example, by filling in text boxes or completing registration forms. All this information  requires a direct action by you at that time in order for us to receive it.

Website comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

How long do we keep your data for?

Hallamshire Historic Buildings will not retain your personal information longer than  necessary. We will hold onto the information you provide either while you remain subscribed as a member or as needed to be able to deal with any enquiry you have with us. .

If legally required or if it is reasonably necessary to meet regulatory requirements, resolve  disputes, prevent fraud and abuse, or enforce our Terms and Conditions, we may also retain some of your information for a limited period of time as required, even after you  have ended membership of any of our groups.

Where do we keep your data?

Our member database is stored via Mailchimp, a  reputable US hosted mailing list provider which has taken careful measures to facilitate compliance with European data protection regulations. Throughout the course of our  communications with you some of your data may also be held within a secure G-mail US hosted platform which we use for the purpose of secure e-mailing and document storage.

Choosing how we use your data

Hallamshire Historic Buildings will not sell or rent your personally identifiable information,  gathered as a result of filling out registration forms, to anyone.

We understand that you trust us with your personal information and we are committed to  ensuring you can manage the privacy and security of your personal information yourself.

With respect to the information relating to you that ends up in our possession, and  recognising that it is your choice to provide us with your personally identifiable information, we commit to giving you the ability to do all of the following:

  • You can verify the details you have submitted to Hallamshire Historic Buildings by  contacting us via our contact page. Our security procedures mean that we may request proof of identity before we reveal information, including your e-mail  address and possibly your address.
  • You can also contact us by the same method to change, correct, or delete your  personal information controlled by Hallamshire Historic Buildings regarding your profile  at any time. Please note though that, if you have shared any information with others through social media channels, that information may remain visible, even if  your account is deleted.
  • You are also free to cease to be a member of Hallamshire Historic Buildings, which you can do by using the unsubscribe links included in our  mailshots of by contacting us through the contact page on our website. If you do so, your account will be deactivated. However, we may retain archived copies of your  information as required by law or for legitimate business purposes (including to help address fraud and spam). ● You can always update your data by following the links in our contact emails or by  contacting us directly. ● You can request a readable copy of the personal data we hold on you at any time. To do this, please contact us [link to contact details here].

Website cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Should users wish to deny the use and saving of cookies from this website onto their  computer’s hard drive, they should take necessary steps within their web browser’s security settings to block all cookies from this website and its external serving vendors.

Review of privacy policy

Please note, we are constantly reviewing how we process and protect data. Therefore,  changes to our policy may occur at any time. We will endeavour to publicise any changes.  If you wish to raise a complaint about any aspect of Hallamshire Historic Buildings personal  data management you are within your rights to approach the Information Commissioner, although we would of course prefer to hear from you first to try and address your issues.